Projects

Construction Progress Summary – March 3, 2026

Booster Station / Transmission Main / Bulk Fill Station
• Transmission Main and Booster Station construction are complete.
• Finish grading at the Booster Station will be completed soon.
• Haynes to be onsite Thursday at 8:30 AM for Hi-Tide system onboarding with city and La Cygne representatives.
• Mike Page will manage the Hi-Tide system and coordinate with La Cygne.
• City received KDHE permit for the water tower on March 2.
• Bulk Fill Station will be ready once Flow Point contract and software setup are complete; contracts are with the City Attorney.
• POA requested a longer fill hose; Mike Page will pursue options.
• Discussion continues on whether the new fill station must remain open 24/7; potential operational conflicts noted.
• Once finish grading is complete and the fill station is operating, Section A of the contract can be closed out.

Distribution Lines

• Updated Construction Progress Map included with minutes.
• Work ongoing on Lines E, F-4, P, Q, and connection at Ullery Rd & E 2400th Rd.

Connection to Existing Linn Valley System
• Connection can be made at Line D (Rose Marie Dr).
• Existing treatment facility expected to remain open until March 2027.
• BG to coordinate timing with POA, Linn Valley, and La Cygne.
• Hettinger responsible for connection means/methods and water quality.

Camper Lots

• City may exempt non-full-time camper residents from meter ordinance and possibly remove some camper lots from the project.
• Council member Hemphill will verify which lots have campers.
• USDA contract requires a minimum number of installed meters based on 830 units.
• Aaron will attend March 9 council meeting to discuss this and Change Order #2.

Meters
• Hettinger has started replacing Linn Valley meters, but some locations missing or not on the removal list. Coordination with Maintenance Supervisor underway.
• BG researching whether new lids are required for swapped meters.
• Meters for new lines will be installed soon.
• City instructed Hettinger not to install meters on camper lots pending council decision.

Change Order #2
• BG and Hettinger recommending adding 19 flush hydrants at dead-end lines to improve system maintenance.
• Will be presented at March 9 council meeting; already sent to USDA-RD.

Payments
• Pay App #8 approved in February.
• Pay App #9 expected soon for March 9 approval.

Field Issues
• Hettinger notified about spoil piles requiring removal; hauling to be done ASAP.
• Complaints about muddy roads; roads are being scraped but cannot be fully cleaned until line installation ends in those areas.

Schedule
• Overall progress estimated at 43% as of Jan 31, 2026 (Pay App #8).
• Transmission Main/Booster/Fill Station milestone billed at 98%.
• Distribution Main milestone 34% billed.

Other
• No additional quality or work-standards issues discussed.

Water Project Progress Meeting

Date: November 18, 2025

Distribution Lines

• Hettinger reported the purchase of a rock trencher, which will be utilized for ongoing distribution line work.
• The team is awaiting delivery of fittings required for several sections of the line.
• Seeding will begin in select areas this month.
• A large brush pile near the water fill station has been accumulated; it will be burned during the winter after obtaining the necessary county permits.

Booster Station

• The pumps have been delivered, and the electrician will be on-site this week to complete available electrical work while awaiting the remaining components, expected by the end of November.
• The goal is to have the pumps operational by December and water flowing to the tower in January.
• Once the tower is disinfected, water will be introduced into the system.

Fill Station

• Power installation is scheduled for completion and activation by next week.

Spoils

• Hettinger is seeking an alternative location for spoils (excess material such as soil, rock, and debris), as the current site is nearing capacity.
• Anyone with a suitable local area should contact City Hall.

Fire Hydrant at Fire Station

• Hettinger will install a tee on the new main line and connect the hydrant to the system once water is available.
• The hydrant will also be raised to meet specifications.

Change Order #1

• The number of meters will increase from 717 to 830.
• BG will present this change order to the council for approval at the December 8 meeting.

Additional Notes

• Property owners have approached Hettinger regarding water line extensions; all inquiries should be directed to City Hall.
• Hettinger plans to work the Friday after Thanksgiving. Most employees will be off the Friday after Christmas, with a small cleanup crew possibly working.

Next Meeting: Date and time to be announced.

WATER PROJECT PROGRESS MEETING

OCTOBER 22,2025

Piping to the fill station should be installed on 10/23 and the station itself should be installed next week. The pumps for the booster station are to be delivered by Friday, 10/31.  The Electrical components are still showing as eight (8) weeks out for delivery, but everyone is hoping they are delivered much sooner.

Hettinger reviewed the current progress map and confirmed that they are still on track. They will continue to work along Linn Valley Boulevard to the Northwest, continue along South Linn Valley Drive and continue up to Ullery Road.

Water line Construction Meeting

9/23/2025

The monthly Water Project Progress Construction Meeting is scheduled by BG Consultants (engineers) for updates and questions between the contractors, engineers and the two cities involved.  They set the agenda, and they handle the minutes.

Reminders:

Please do not move, remove or mow over the marker flags and/or stakes. Those flags/stakes are marking the main line, future water lines, and future fire hydrants.  They are also marking fiber optics, underground electrical, and when they get to the sewer district, they will be marking sewer lines.

Updates:

Filling the Water Tower has been put on hold until the booster pump is delivered and installed. This project is funded under BABA (Buy American, Build America) we were informed from the beginning of the project that there will be times that equipment may be delayed in production and/or shipping. This is one of those situations.

They completed the line up Holiday Drive and started running lines down the side streets off Holiday Drive.

At the top of the hill, by the campgrounds, they started installing the main line down Holiday Lane.  They will travel down Holiday Lane, up Linn Valley Boulevard, and turn down South Linn Valley Drive.  As they travel down the main road, they will be running down the side streets.

As they are installing lines, roads might become blocked, plan ahead, always have an alternate route to get to your residence. If your residence is on a dead-end road the contractors will always make sure there is a way around so you can get home.

BG Consultants will be providing a progress map in the next few days showing where they are and which way they are headed.  When we receive this map, it will be on the website and updated weekly.  A larger map will be posted at City Hall for viewing.

Meter installation should start by early November. The City and BG Consultants are still working on a final map for the lots that will receive water meters with grant money. When this list is completed, it will also be posted on the website and a larger map posted at City Hall.

PROJECT PROGRESS MEETING MINUTES

2024 Waterline Distribution System Improvements

Linn Valley, Kansas

December 16, 2025

Project Progress Review

Milestone 1 – Booster Station, Fill Station, Transmission Mains

• Fill Station: Installed; electricians need to run power from the water tower.
• Booster Station: Electrical work nearly complete; Evergy scheduled to connect power soon.
• Water Flow Testing: Valves from La Cygne to first hydrant expected to open Dec 18–19 (no pumps required).
• Pump Start-Up: Haynes scheduled for Dec 24 (may shift to Dec 29).
• Coordination: La Cygne staff available Dec 24 or 29; operator responsibilities TBD.
• Certified Operator: Linn Valley determining staffing (contract vs full-time).
• Gas Line: Installed by La Cygne; Hettinger to connect generator.
• SCADA System: High Tide setup in progress; staff sign-up for notifications underway.
• Next Steps: Fill transmission mains, then water tower (250,000 gallons); Caldwell to assist with testing/disinfection.
• Meter Vault Issue: Standing water noted; awaiting BG’s response on spec compliance.

Distribution Lines

• Current Work: Lines L, K, H2, F(2), F7, F8.
• Upcoming Work: Lines N, P, E, F, D within weeks.
• Timeline: SE, SW, NE portions targeted for completion by May 2026.
• Service Coordination: La Cygne requests notice if 10–20+ services come online simultaneously.

Holiday Schedule

• 12/24: Normal work
• 12/25: No work
• 12/26: Minor/non-inspectable work
• 12/27–12/31: Normal work
• 1/1: No work
• 1/2: Normal work

Other Business

• Change Order No. 1: Adding 113 meters, service lines, and 180 days; USDA-RD review in progress.
• FCC Application: Submitted for meters; frequency approval expected in ~1 week.

WATER METER LIST UPDATE

1. Project Background

The Linn Valley water infrastructure project was initiated during the administration of Mayor Jeanne Dwyer (2010–2018), continued under Mayor Cindy Smith (2018–2023), and is currently being overseen by Mayor Lew Donelson (2023–present). In 2019, all relevant data was submitted to the USDA to secure funding for the project. The initial list of water customers was compiled using data collected prior to 2019 and included:

• Linn Valley Water Customers
• Rural Water District #1 (RWD#1) customers
• Residents utilizing holding tanks

This list was developed collaboratively by the Property Owners Association (POA) and City staff. RWD#1 provided an updated customer list, while the POA contributed lists of metered water customers and those receiving water deliveries to in-ground tanks. It is important to note that properties where owners haul their own water and rarely request POA delivery may not have been included in the original list.

2. Funding and Expansion

Since 2020, Linn Valley has experienced significant population growth, which continues today. As the project progressed, it became evident that the original funding was insufficient due to rising costs in materials, labor, and increased demand. The City re-engaged with the USDA to request additional funding, which was successfully secured. This financial support enabled the expansion of the meter installation list, prompting a reassessment of eligible lots.

3. Challenges and Revisions

Upon closer examination of the customer lists, several discrepancies were identified:

• Properties built across two lots were mistakenly counted for two meters
• Some in-ground tanks were actually small water cubes
• Newer homes were omitted from the list
• Long-standing homes dating back to the 1980s were not included

To address these issues, the City reviewed building permits, obtained updated lists from the POA and RWD#1, utilized the Linn County GIS mapping system, and conducted physical inspections throughout the community. One final review drive is planned before the list is finalized.

4. Current Status

The water line map has been finalized. However, certain newer homes may not have water lines running directly in front of them. While future line extensions are possible, such expansions will not be covered under USDA funding and will incur costs to the property owner.

Linn Valley is a recreational community with many residents living in RVs. If a water tank has been installed and a water line runs in front of the property, a meter will be installed. Seasonal RV owners with installed tanks and accessible water lines are also eligible for meter installation. Those who prefer to continue filling their tanks occasionally and wish to avoid monthly billing may opt out of receiving a meter. To do so, they must contact City Hall.

5. Contact Information

The list is nearing completion. While every effort has been made to ensure accuracy, minor discrepancies may remain due to the complexity of the data.

For questions, concerns, or to report inaccuracies, please contact City Hall at 913-757-2926 or email mendi.cyr@linnvalleyks.com. We appreciate your cooperation and are happy to assist.

10/24/2025